Even the thought of managing employees’ time off schedules can send many HR managers into a tizzy. With summer holiday vacations creeping ever closer, it is inevitable that multiple employees will request time off at the same time. When it comes to vacation management, conflict is unfortunately inevitable.
When you are managing vacation tracking, the larger the organization, the more complicated it becomes. And in cases like this, tracking time off is impossible solely using paper methods and excel spreadsheets. Yet, there are many solutions and tools out there that will make this yearly HR task much more manageable. If vacation management is one of the biggest pain points of your HR department, investing in time management tools will certainly be beneficial.
One aspect that most HR managers dread about the vacation tracking process is how draining it can be on time resources. Processing requests, double checking with department managers and ensuring that no scheduling conflicts occur can cause organizational headaches for anyone.
With a vacation tracking and time management tool, this doesn’t have to be an issue anymore. Many online talent management tools ensure that keeping track of vacation requests is painless. Let’s face it, using technology is certainly less time-consuming than sifting through hundreds of folders and spreadsheets.
HR professionals can easily create a great tracking system at the beginning of the calendar year meaning that they can stay on top of vacation requestions from the get-go. Online tools also mean that vacation tracking can be controlled from one place. Meaning that requests can be approved quickly and out of office activities scheduled in an efficient manner.
Another great feature of these tools is that they can also be automated. Meaning that if you work in a larger organization you no longer have to worry about manually tracking each employee’s request. Manually tracking of vacation requests in a large organization can be tricky. And, it is only natural that human errors occur. Having this as an automated process allows for swift approvals and simplified organization.
And with each vacation request comes the task of ensuring that an employee’s tasks are managed during their time off. Delegating these tasks and following up on progress can be another issue entirely. Many vacation management tools also include a feature which allows you to track the completion of tasks and ensure that employees covering vacation have a clear understanding of what is expected of them.
If vacation management is one HR task that your department dreads each year, then having a vacation tracking tool in place will certainly remove this pain point. Not only does it save on time and money but it also reduces human errors and makes sure that no other HR tasks are affected in the process.
Sprigg’s online performance management tool allows you to easily keep on top of your employee’s time-off schedules without all the headaches. An employee can simply request time off through our software platform and allow you to easily and quickly get approval. Our vacation calendar feature gives you an instant view to all employees’ time off requests allowing for instant conflict avoidance.
Looking to alleviate your vacation management woes? Request a free demo of our management tool today and see how it can work for your company.