Although the arrival of computers and technological software happened long ago, for many HR professionals the idea of going paperless is still a daunting and elusive task. As a department that was so heavily dependent on paper for carrying out vital processes and procedures for decades, it is no wonder that there are still concerns regarding the shift to online performance management. Yet, the transition to a paperless method isn’t as painful and time-consuming as you may fear.
Many managers and HR professionals are shocked to discover that switching to a paperless system of performance management is an obtainable reality. Uncertainty still exists as to how this is possible especially when security, accessibility and compliance are thrown into the mix. These management systems, however, are designed to adapt to the changing issues that keep HR professionals awake during the middle of the night.
The steps to bringing your HR processes and procedures to the online environment can be implemented easily within your organization. According to the Society of Human Resource Management, 77% of human resource departments have switched to paperless with a significant number noting less time spent on administrative tasks after doing so. Below, we mention some core steps to help you transition from antiquated paper methods to a simplistic and effective online management solution.
Most HR professionals will be familiar with the enormous amount of documents that need signatures on a daily basis. Whether employment contracts, performance reviews or timesheets this process requires patience and can often result in time delays. By adopting an HR solution that provides digital signatures, this will become a thing of the past. Electronic signatures allow HR departments, managers and employees to authentically sign mandatory documents in a matter of minutes. This eliminates wait time and accounts for data security and privacy measures.
Gone will be the days of reams of hard-copied documents and paper forms cluttering desks. With an online performance management solution, all paper forms will be digitalized. These ‘paperless’ documents will allow for automation and streamlining of data collection. This is especially beneficial during the onboarding process. Employees will now have the opportunity to review and complete important documents at their own pace and time. Additionally, it allows for the organization and accessibility of paper forms in a simplistic and efficient manner.
The only way that having a paperless performance management system will be successful is if everyone in the company fully embraces and gets on board. One of the biggest points of resistance to transitioning fully to an online system of carrying out processes is the feeling of uncertainty or the belief that the process of doing so will troublesome and time-consuming. Streamlined paperless management software programs are designed to ensure this fear doesn’t become a reality. Time spent on administration tasks can be cut nearly in half and can substantially improve processes such as talent onboarding and employee reviews. In order for a paperless solution to work, you have to be fully committed to embracing it.
It is very hard to ignore the benefits that an online performance management system can offer. From a streamlined software program that allows easy access to and organization of multiple important documents and a simplified way of performance management, goal setting, performance appraisal and development planning. For those who have already transitioned to the paperless method, many have reported that they will never revert back to the traditional paper processes. Will your team be next to join them?
If you are interested in learning more about what a paperless online performance management software has to offer or would like to request a free demo, contact Sprigg today!